§ 26-2. Definitions.

As used in this chapter, the following terms shall have the meanings indicated:

ARCHIVES

Those official records which have been determined by the Officer and Advisory Committee to have sufficient historical or other value to warrant their continued preservation by the local government.

RECORDS

Any documents, books, papers, photographs, sound records, microforms or any other materials, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in connection with the transaction of official Town of New Castle business.

RECORDS CENTER

An establishment maintained by the town primarily for the storage, servicing, security and processing of records which must be preserved for varying periods of time and need not be retained in office equipment or space.

RECORDS DISPOSITION

A. 

The removal by the Town of New Castle, in accordance with approved records control schedules, of records no longer necessary for the conduct of business by such agency through removal methods which may include:

(1) 

The disposal of temporary records by destruction or donation; or

(2) 

The transfer of records to the Record Center/Archives for temporary storage of inactive records and permanent storage of records determined to have historical or other sufficient value warranting continued preservation; and

B. 

The transfer of records from one town agency to any other town agency.

RECORDS MANAGEMENT

The planning, controlling, directing, organizing, training, promotion and other managerial use and records disposition, including records preservation, records disposal and records centers or other storage facilities.

SERVICING

Making information in records available to any town agency for official use or to the public.