§ 26-3. Powers and duties of Records Management Officer.

The Records Management Officer shall have all the necessary powers to carry out the efficient administration, determination of value, use, preservation, storage and disposition of the noncurrent and archival public records kept, filed or received by the offices and departments of the Town of New Castle.

A. 

The Records Management Officer shall continually survey and examine public records to recommend their classification so as to determine the most suitable methods to be used for the maintaining, storing and servicing of archival material.

B. 

The Records Management Officer shall establish guidelines for proper records management in any department or agency of the Town of New Castle in accordance with the local, state and federal laws and guidelines.

C. 

The Records Management Officer shall operate a Records Management Center for the storage, processing and servicing of all noncurrent and archival records for all Town of New Castle departments and agencies.

D. 

The Records Management Officer shall plan for the establishment of a Town Archives and oversee the following procedures which shall be subject to the approval of the Records Advisory Board:

(1) 

The review and selection of material to be transferred to the Town Archives for preservation.

(2) 

The survey and examination of public records to determine the most suitable methods to be used for the creating, maintaining, storing and servicing of archival materials.

(3) 

Establishment and maintenance of an adequate repository for the proper storage, conservation, processing and servicing of archival records.

(4) 

Establishment of rules governing public access to and use of records in the archives.